How To Reduce The Stress Of Moving Your Office

25 August 2014
 Categories: Business, Articles

For some business owners, simply the thought of relocating their entire business is enough to stress them out. Since moving (home or office) is one of life's most stressful events, it makes sense that you would feel a little under pressure when your livelihood is up in the air during the moving process. Fortunately, there are some easy ways to reduce the stress associated with relocating your business, so you can back to business with a smile on your face.

Know When Things Will Happen

Of course, you'll probably know ahead of time when the relocation services team will be visiting to pack up your office, but you also need to know when you can expect to be in your new office so that you can arrange to have your internet access and telephones set up. 

Once you know the exact date of your move, contact your internet and phone providers to arrange for the services to be set up as soon as possible. Even if the office is still being 'assembled', you can still get work done if your services are intact.

Make Sure Your Movers Know What Goes Where

If you are in charge of the entire office, draw up a floor plan of where each desk is going to go. It doesn't have to be perfect, but it needs to be clear enough to give the movers an idea of where you want things. Give a copy to your relocation team, and give a copy to one of your co-worker in case you are out of the new office when the cubicles and desks are being set up. Be sure to include your employees' preferences when planning your layout, so you avoid starting life in your new office space with unhappy workers.

Go Mobile

Use your laptop or smartphone to tackle any urgent work that must be seen-to while the office is being moved. Take it a step further, and get out of the office to take care of these things. Being in a busy, chaotic office space that isn't fully 'work ready' will only add to your stress, so work from home or a nearby coffee shop with WiFi if you have things that have to be done while the office is coming together.

Even if you don't have business to attend to, get out of the office for a little while. Let the movers like do their thing, and keep your stress levels in check while you grab some lunch or just some fresh air.

Keep Staff Involved

Whether you have a huge staff to relocate, or simply a handful of employees to move, keep them informed and involved in the process. Designate one or more people to be 'moving liaisons' who can answer employee questions about the move and who can assist the commercial movers with any queries they might have. Don't try to manage everything on your own, or you could end up feeling overwhelmed and over-stressed.

Consider Updating Your Technology

If you've been thinking of updating your computers or replacing your old monitors, there's no time like an office move to take advantage of clear desks and few staff members around. Use laptops to take care of things until the new tech is in place, synching up the laptops if necessary to make sure everyone has the software needed to keep your business running until the new office is fully operational.

Moving your office may be a little stressful, but keep your eye on the bigger picture. Plan ahead, stay positive and keep your employees involved to help keep their stress in check, too. Soon you'll have a great new office for your everyone to enjoy, and you'll be ready to carry on with 'business as usual' in no time.